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Your Club Needs You!


Your Club Needs You – Club Secretary

Southwater Royals Committee is looking for volunteers to fill the roles of Club Secretary (for youth teams)

The job description is below, if you feel that you may be able to volunteer a bit of your time to help our growing club please contact us on the website or speak to your team manager.


TITLE Club Secretary


To ensure the Club is run correctly and adheres to the Sussex FA Guidelines and Regulations. To deal with correspondence relating to the club from the FA, League and distribute where necessary.

This is one of three Club Officers who is required to allow the Club to operate.


Be first point of contact for the Club, ie new player enquiries, correspondence, ie from FA, League, training venues.

Keep an up to date filing system of all correspondence documents received and sent for the current and previous seasons.

Deal with all committee related issues.

Deal with official complaints from other Clubs concerning issues that may arise during matches, etc.

Attend monthly committee meetings and approve draft copy of Minutes.

Forwarding League referee assignments to relevant Managers. Distribute League correspondence to appropriate club members via email.

Search for available courses for Managers and Assistant Managers when necessary and ensure placements are booked and confirmed. Ensure continuity of bookings for training venues.

Ensure all legal documents, ie public liability insurance is sent to training venues when requested.

Dealing with correspondence relating to fines from the Sussex FA ensuring these are dealt with promptly. Also to advise relevant Managers of any player suspensions.

Updating Club contact lists and ensuring these are distributed accordingly throughout the Club, when necessary.

Attend AGM yearly.

Attend yearly League meeting relating to changes for the up and coming season and also to welcome new 11-a-side Managers (ie Under 11’s).

Ensure confidentiality at all times and undertake the shredding of all unwanted or out of date club documents.

This Position Is Now Filled – Thankyou



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