SOUTHWATER ROYALS FC

Southwater Royals FC Managers Hand Book

with special thanks to Mike Tydd and Matt Tyerman


Version 1.3 01/07/2019

 
So you’ve got the job. You’re the gaffer. Whether you’re a budding Mourinho or a reluctant volunteer, you’ve got the responsibility of managing the team. We have travelled the same path and know that it can be daunting to begin with so we have put together this short guide to help you in your first weeks and months. We are one big family and if you need any help just ask.

Introduction 
 
This hand book is intended to be a guide to help you, the team manager, to go about your role in a way that will maximise the enjoyment and development of the players and coaches involved in the team. 
 
The guide is based upon F.A. advice and rules and guidance from current and previous managers. Whilst it is intended to help you understand the ethos of the club and what you are required to do by the F.A., it will not cover every situation you come across and, in these cases, you must speak with the Management Committee or other managers for advice. 
 
The handbook looks at the basic roles you may be involved with during your time as a manager and coach and gives advice on F.A. rules, HDYFL, SCWGFL and SSFL's good practice and bad practice. 
 
The guide has been put together by existing managers, with the aim of helping new managers avoid some of the problems they have experienced during their time in youth football and to relay the expectations of Southwater Royals FC, the League's and The F.A. 
 
Southwater Royals Football Club: "Our Mission" 
 
Southwater Royals Football Club wishes to promote the positive sides of sport to as many children in the area as possible. Teamwork, exercise, sportsmanship and having fun are some of our primary goals and as such Southwater Royals F.C. is an inclusive club, wishing to offer these benefits to children of all abilities.

 

Although the aim of any sporting fixture is to win with children playing in Grassroots, Development Football, we believe in an ethos of inclusion for all players and that all players in Mini-Soccer age groups should be given the same opportunities to train, play and develop their abilities in a safe, un-intimidating environment.

 

It is our role as managers and coaches to ensure that everyone, children and adults, has an enjoyable time.

 

#PlayYourPart #LetThemPlay

Contents Introduction

1.  Southwater Royals Football Club Mission | Contents

2.  Gareth’s Foreword

3.  Safeguarding

4.  Before you start - What do you need to have in place before your first session

5.  F.A. Charter Standard

6.  Team Structures – Playing Squad

7.  Team Structures – Management

8.  Booking club facilities | Sponsorship

9.  General advice

10. Parents | Children with Special needs | Booking friendlies

11. Tournaments | What happens if a player is scouted? | Club Colours and Kit

12. Club Community

13. Presentation Day | Race night | Christmas Raffle | Volunteers | Useful references and external links


Gareth’s Foreword

At this stage, we invite you to read the following letter, taken from the "FA Respect, We Only Do Positive" handbook.  
 
"Dear Youth Football Coaches,  
 
In your position, you’re likely to be one of the most important role models in a young person’s life. Your role in helping children to develop as footballers and young people should never be underestimated. The way you act, the way you behave and the time you commit plays a massive part in their lives.

 

At this point, I’d like to recognise and thank you for your commitment. For the countless hours spent travelling between matches, stood on the side lines in the pouring rain, offering advice and guidance, pumping up footballs, putting the nets up, filing reports and so on.  At youth level our first and foremost aim should always be that everybody enjoys their football. The majority of players are at school all week and choose to play to spend time outdoors, to get some fresh air and to enjoy themselves.

 

Sometimes they’re happy to learn, sometimes they just want to kick a ball around. Everybody should get to play, enjoy the game, have fun with their friends and grow their love of the sport.  The Football Association’s Respect campaign champions positive values and behaviours such as fairness, integrity, inclusion and leadership. Our mantra is ‘We Only Do Positive’ which highlights the impact of positive encouragement in the game. When trying to help young people to improve and reach their full potential, it’s more important to find things people do well and highlight those, than it is to find fault in performances.  Research shows us that 90% of players perform better with positive encouragement. Being positive about a young person’s actions or behaviours has a much better effect on their development than being negative towards them, which can be something they associate with other parts of their lives and have a real detrimental impact.

 

In my own career, I have learnt from every coach I have worked with and having worked with youth players at every level, and as a parent myself, I view a coaches’ job as both a responsibility and an outstanding privilege to be able to influence young people’s development".  
 
Best wishes,  
 
Gareth Southgate 

 

 

Safeguarding

 
Safeguarding is the most important part of being involved in youth football. Please see below the clubs requirements with regards safeguarding.  
 
 Every training and match must have a coach with FA Qualifications (minimum level 1) & First aid qualifications (recognised by the F.A.) present, otherwise the training or match will need to be cancelled. 
 
 Parents and coaches not to "play football" with the children doing training due to risk of injury 
 
 All Coaches must have a safeguarding certificate 
 
 Parent helpers without a safeguarding certificate must always be supervised by a member of the club who has a safeguarding certificate and must not be left out of sight or ear-shot with children. 
 
 Make sure you know who the Clubs Child Welfare Officer is and direct any concerns or questions to them.

 
There are no stupid questions – if in doubt ask! Contact Kimberley Showell, CWO@southwaterroyals.uk


 
Before you start - What do you need to have in place before your first session 
 
There are certain things that you will need to have in place before you can take your first session. Its important that you have these in place to protect yourself, the club and the participants.
 
 Your F.A. Level 1 Coaching qualification 
 
 Your F.A. Safeguarding certificate 
 
 An F.A. DBS check 
 
 The FA First Aid Qualification (If you hold another type of 1st Aid Qualification, this will be considered when your renewal is due) 
 
 A complete first aid Kit 
 
 Balls, cones, bibs and any other equipment that you require for your session 
 
 Registration forms for players that include all relevant medical information for everyone attending 
 
 The first 4 items are required for your F.A. Coaches License 
 
Good Practice 
 
 Plan your sessions as much as possible, it will help them be successful and make them more enjoyable for you and the kids 
 
 Don’t talk too much, keep the kids busy and active 
 
 Be positive, if a child is not doing things correctly try to be as positive as possible when helping them


F.A. Charter Standard 
 
Southwater Royals F.C. have worked extremely hard to achieve the F.A. Charter Standard and its very important to the club that we maintain this accreditation. 
 
In order to maintain this, we need to ensure the following; 
 
 Club officials in correct roles

 

 Managers and coaches have current and up to date qualifications

 

 Managers, coaches, players and parents follow the F.A. RESPECT Code of Conduct  
 
Below is an extract taken directly from the F.A. Code of Conduct. 
 
Play your part and observe The Football Association’s Respect Code of Conduct in everything you do. 
 
On and off the field, you need to:

 

 Show respect to others involved in the game including match officials, opposition players, coaches, managers, officials and spectators

 

 Adhere to the laws and spirit of the game

 

 Promote Fair Play and high standards of behaviour

 

 Always respect the match official’s decision

 

 Never enter the field of play without the referee’s permission

 

 Never engage in public criticism of the match officials

 

 Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.

 
When working with players, you need to:

 

 Place the well-being, safety and enjoyment of each player above everything, including winning

 

 Explain exactly what I expect of players and what they can expect from me

 

 Ensure all parents/carers of all players under the age of 18 understand these expectations

 

 Never engage in or tolerate any form of bullying

 

 Develop mutual trust and respect with every player to build their self-esteem

 

 Encourage each player to accept responsibility for their own behaviour and performance

 

 Ensure all activities I organise are appropriate for the players’ ability level, age and maturity

 

 Co-operate fully with others in football (e.g. officials, doctors, physiotherapists, welfare officers) for each player’s best interests.

 


Team Structures – Playing Squad


Having a squad that is too big or too small can cause you difficulties. If you have too many players, you will have to leave some out and/or will be constantly making subs and responding to emails from parents about playing times. If you have too little you could find yourself short for games when people are ill or if people are away.

 

Southwater Royals FC is an inclusive football club, please note that any player you take on must be given an equal opportunity to play games up until competitive competitions start. Please note that these competitions are currently U9 Cup (not league games), U10 Cup (not league games) U11 onwards league and cup games.

 

A good number of players to start with is 14 – 16 per team. Please see below the F.A. Structure for age groups and team sizes. By the time you get to 9-a-side you will probably have lost a few players or you my wish to add another team. 
 
Format Age Minimum players in team 


Minimum players at a fixture 5v5 Under 6 7 & 8, 7v7 Under 9 & 10, 9v9 Under 11 & 12 , 11v11 Under13 onwards

 
F.A. - No players under 6 are per permitted to play in a match of any kind, but are permitted to attend our Under 6's Development Coaching

 

Good Practice


 Try to get a large enough squad and helpers to allow you to field 2 teams. This will help enormously by giving you the opportunity to match players by ability which will help them learn and develop their football better.

 

 If you need more players speak to the Management Committee, they will be able to advertise your requirements on the Royals website and the official League website.


Team Structures – Management 


It is not possible to do everything on your own, you will need some help, the more help you can drum up from the parents the better. Try to get a couple of parents to help with the coaching (ideally get them to gain their F.A. Level 1 qualification).

 

You will also need a Team Rep as an additional point of contact for the team. The role of this person is to assist the coaching team with off the field duties and to be a point of contact for the parents. Your team representative would ideally be another child’s parent, although many team representatives are the managers partners this does mean that you tend to have holidays at the same time and may make your team representative less approachable is a parent wishes to discuss concerns of a sensitive nature. 

 

As previously mentioned you also have the CWO (Child Welfare Officer) as a point of contact should you need any additional help with safeguarding. 
 
 
Booking Club Facilities 


All pitch bookings are your responsibility. All bookings should be made through the venue bookings coordinator at the earliest opportunity once you are aware of your fixture/requirements.

 

If two teams share a pitch (e.g. U9/U10 share 7v7 pitch at Christs Hospitsl (CH) preference to the booking is given as below:

 
 League games have priority over friendly games

 

 There is no preference on the age group when there are two friendly matches or two league matches to be organised. However try to remember that we are all a part of the same club, so work fairly between teams and remember, keep communicating with each other.

 

Sponsorship


Sponsorship of playing kit and equipment for the financial health of our football club.

 

We want our teams to look professional, have the equipment they need so they have the best possible chances of success.

 
There are three types of sponsor;

 
Parent Sponsor

 

This type of sponsor will pay what they can towards kit for their child’s team and will not want their money to go to other areas of the club. These parents may want to pay for more than just a shirt. But they will not want to pay towards another team for personal reasons.

 
Company Sponsor

 

The parent of a team member could approach a company to sponsor their son or daughters’ team. The parent may well have a business of their own. The emphasis of this sponsorship would be just to support that specific team with their kit/equipment requirements.

 
Commercial Sponsor

 

This type of sponsor may wish to pay an amount that the club will distribute across several teams that may be in need of it.

 

All these types of sponsor deals need to go through the Club Treasurer and the Management Committee for assessment and approval. We don’t want Managers and Parents doing what they want as getting a sponsor is important and needs to be managed fairly and correctly.

  
There is a sponsorship pack on the website, https://www.southwaterroyals.uk/exclusive-sponsorship-packages

 

Sponsorship should be carried out fully in the open and through the Club Treasurer.

 

Don’t purchase kit without first obtaining the authorisation from the Club Treasurer and all the sponsorship funds. If in doubt speak to the Club Treasurer or a member of the Senior Management Committee.

 
General Advice

 
Parents 


It is important to remember that you’re team members are the most important thing in their parent’s lives. There can be challenges both on and off the pitch, however the most common reason for any such challenges is lack of communication. The parents will be a valuable asset to the team, so it’s vitally important that you keep a good level of communication going between you and them.

 
 Make sure that you are approachable, both in person and other forms of communications.

 

 Ensure that you have a team representative that your parents can approach if you are not available. In the unlikely case that you find yourself in a difficult situation, you should not feel you have to deal with it alone, contact a member of the Management Committee as they are there to help you in such situations.

 

 Always try to see other people’s points of view if they have concerns. Ultimately you may not agree with them, but you need to be open to constructive criticism or suggestions.

 

Following these guidelines and keeping open channels of communication, will help keep misunderstandings to a minimum and give you the opportunity to deal with any potential problems early before they escalate. 
 
Children with Special needs

 
You may have a child or children who has some special needs wanting to join your team. As a club we are inclusive and if there is space they must be offered a place. It’s essential that you are fully aware of any conditions that may affect your session so that you and the children in question get the most out of any sessions.

 
It is the responsibility of the parents or guardians of the children to give you all the required information relating to their child’s special needs, but do make sure you ask them specifically for this information at the earliest possibility. If the child requires 1 to 1 supervision, then the parent must be available to join in the session to assist you with this.

 
Please remember that you are (probably) not a trained professional and if you need help contact our Child Welfare Officer. The club will assist you in these situations.

 

Booking friendlies 


Be friendly with other team’s managers and coaches that you meet, we would recommend sharing contact details. There are also manager contacts available on the HDYFL website and it would be good for you to contact them and introduce yourself. These two steps will help you build up a network of contacts so that you can arrange friendly matches when you feel your team would benefit from them. Book friendly matches in as early as possible, the later you leave it the harder it will be to get games. 
 
Tournaments

 
As soon as Christmas has passed you will be inundated with invitations to tournaments. These can be great fun. Our advice is to make a list of your invites and sit down with your coaching team and discuss which ones you would like to enter. Don’t leave it too long though as the best ones tend to get booked up early. Although it may be tempting to put your strongest team in to try and win it, you must ensure that everyone is given the same opportunities. It may even be worth entering 2 teams! 
 
What happens if a player is scouted?

 
If a player in your team is scouted it’s important to understand the process as parents will be coming to you with questions. If the player has been scouted by a professional club, they will be in contact with yourself or the club Committee and they will be able to provide you with all the information you need. Be wary of players being offered places in paid academies and the like, this is not the same as being scouted by a professional club.

 

The normal procedure is that the player will be offered a trial for a set amount of time and during this time they will not be able to play for you.

 

Although it is frustrating loosing your best players, this should be seen as a compliment.

 

Club Colours and Kit 
 
It is important that all our teams have a consistent kit colour and branding so that the Royals teams all have the same identity.  
 
At the time of writing the current kit manufacturer is Errea and the kits colours and styles are as follows –  

 

Errea Lennox Sky Blue (Home Shirt)

 

Errea Lennox Yellow Fluo (Away Shirt) 
 
Errea Bonn Shorts Navy/White

 

Errea Active Socks Blue/White 


We have two main kit suppliers and the details are –

 

Premier Sports in Colgate – www.premier-sports.kitfor.co.uk

 

Broadwater Sports, Worthing – www.broadwatersports.co.uk 

 

 

Club Community 
 
Aside from football, Southwater Royals F.C. also has a strong sense of community. Social gatherings are a great way for the teams and parents to get to know each other and to realise they are part of a club that is far bigger than their individual team.

 

These gatherings can also be a great source of fundraising for the club and we would ask that you encourage the parents and players to attend our social and fundraising events. Regular favourite events in our calendar include an annual Race Night, Christmas Raffle and Presentation Day. 
 
Presentation Day 
 
Presentation Day is our largest social event and it occurs in the early summer at the end of the football season. We hold inter-club tournaments, mixing similar aged teams into smaller teams for the competition, we also put a lot of effort into fund raising on the day. However the most important aspect to this day is to recognise the players’ efforts throughout the year.

 

There are presentations for all age groups and you, as the team manager, will be asked to say a few words to the team and parents as well as make these presentations. 
 
Race night 
 
Race Night is our second largest social event. Held in the autumn months the Race Night is an excellent opportunity for the entire Royals family to get together for an evening of fun and fundraising. Every team has a horse race dedicated to them where there are 10 horses and jockeys that can be sold to parents.

 

We would also like to get a sponsor for each race. On the evening there is a tote for fun betting on the horses (50p per bet). Both children and adults have a great time cheering their horses and socialising with other teams. 
 
Christmas Raffle 
 
The club hold a Christmas Raffle, we ask that all teams get involved in buying and selling raffle tickets. We have historically had some amazing prizes for our Christmas Raffle and if you feel any of your parents would like to help finding prizes please ask them to contact the senior Management Committee. 
 
Volunteers 
 
It takes a lot of time and effort to run a successful grassroots football club. You have already taken a big step in offering your time and expertise by becoming a team manager. If you could please remain on the lookout for any parents who would be willing to offer any assistance it would be gratefully appreciated.

Visit our Helpers Wanted page at the following link: https://www.southwaterroyals.uk/recruitment

 

As the club continues to grow, so does the background work required and many hands make light work. Whether a parent can offer to help out on a one off basis or take on a role within the club the Committee would love to hear from them. 
 
Useful references and external links

 

Southwater Royals F.C. Website  https://www.southwaterroyals.uk

 

The F.A. Respect Website   http://www.thefa.com/get-involved/respect

 

Horsham & District Youth Football League Website  http://www.hdyfl.net/

 

Sussex County Women & Girls Football League  http://scwgfl.pitchero.com/

 

South Surrey Youth Football League  https://www.ssyfl.org/

 

Premier Sports in Colgate www.premier-sports.kitfor.co.uk

 

Broadwater Sports, Worthing www.broadwatersports.co.uk 
 

 

Download your copy of our Southwater Royals FC Managers Guide

Southwater Royals Constitution : Version 02/15032019

 

1. The club shall be called Southwater Royals Football Club (the Club).

 

2. OBJECTIVES The objectives of the Club shall be to arrange association football matches and social activities for its members.

 

3. STATUS OF RULES These rules (the Club Rules) form a binding agreement between each member of the Club.

 

4. RULES AND REGULATIONS

(a) The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

(b) No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

(c) The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5. CLUB MEMBERSHIP

(a) The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

(d) The Football Association and parent County Association shall be given access to the Membership Register on demand.

6. ANNUAL MEMBERSHIP FEE

(a) An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on application for membership and annually by each member. Should a member wish to leave the club, then a pro-rata amount for the time remaining

within a season may be reimbursed at the Committee’s discretion. The club do not offer a pay-per-play method for age groups U7 up to U16. The club do permit a pay-per-play fees system to U6 members.

(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

 

7. RESIGNATION AND EXPULSION

(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

 

8. CLUB COMMITTEE

(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary, plus up to two representatives from each age group of the Club, elected at an Annual General Meeting.

(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three plus the Chairperson.

(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than six meetings a year.

(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(f) Save as provided for in the Rules and Regulations of the Football Association and the County Association, to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

 

9. ANNUAL AND SPECIAL GENERAL MEETING

(a) An Annual General Meeting (AGM) shall be held in each year to:

(i) receive a report of the activities of the Club over the previous year

(ii) receive a report of the Club’s finances over the previous year

(iii) elect the members of the Club Committee

(iv) consider any other business.

(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be alled within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

(e) The quorum for a General Meeting shall be five committee members, the Chairperson, the Treasurer and not less than five members of the Club.

(f) The Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

 

10. CLUB TEAMS

(a) At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams should the need arise upon the resignation or enforcement of an existing manager. The appointed member(s) shall be responsible for managing the affairs of the team. The appointed managers shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

 

11. CLUB FINANCES

(a) A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer, or their nominees. No sum shall be drawn from the Club Account except by cheque signed by two of the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

(c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. A receipt should be supplied to support any request for remuneration.

(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, including the Chairperson, the Secretary and the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

(f) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

(g) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association to a newly-elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

(h) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

 

12. TEAM MANAGEMENT

(a) The appointed team manager and coach shall be responsible for the day to day organization and running of the team following the Club Managers Guide and the Club Constitution to the best of his / her ability.

(b) The appointed team manager, coach and assistant coaching team shall follow the processes set out within the FA Charter Standard certification and best practice guidelines.

(c) The appointed team manager shall achieve and maintain a minimum FA Level 1 Coaching certification, incorporating a recognized FA level 1st aid qualification. They shall be responsible for the management and renewal process with the Club Secretary and/or Club Child Welfare Officer.

(d) The appointed team manager, coach and assistant coaching team shall ensure that they achieve and maintain the Safeguarding best practice certification and manage the renewal process with the Club Secretary and/or Club Child Warfare Officer (CWO).

(e) The appointed team manager and all coaching staff, to include assistant coaches and parent helpers shall maintain an up to date DBS certificate and manage the renewal process with the Club Secretary and/ or Child Warfare Officer (CWO).

(e) The appointed team manager, or a nominated team representative must attend a minimum 90% of the Club monthly committee meetings.

(f) The team manager shall forward on sponsorship enquiries to the Senior Committee for consideration prior to any agreement being confirmed.

 

13. DISSOLUTION

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

Statement of principles for Southwater Royals FC.

At Southwater Royals FC, the following values influence the way we think, communicate and behave with each other and the world around us: 

Ambitious: Offer an opportunity for all players, of all abilities to play in a safe, fair and friendly environment.

Inspiring: Sharing everyone’s excitement and passion for the game.  Creating experiences that excite people and invigorate lives. Remembering that we are fans too.

Connected: Being for everybody, everywhere. Being easy and open to work with. Listening as well as talking

Fair: Being objective, responsible and trustworthy. Safeguarding the integrity of the game and Southwater Royals FC. Thinking of tomorrow when making decisions for today. We use these values to determine what we do and say and they underpin our purpose.

This Statement of Principles outlines the standards and behaviours required to conduct our business ethically and to comply with the law.

 

Everyone who works for or on behalf of the Southwater Royals FC is expected to uphold these high standards.

1. Integrity

We expect all Personnel to conduct themselves with integrity and in a manner that reflects positively on the image of Southwater Royals FC and football in general.  We expect all  Personnel to be reliable, professional, honest and trustworthy both in dealings with each other and third parties.  We will not tolerate deformation of the clubs image, bringing the clubs reputation into question or those whom support the clubs operations being verbally or otherwise abused.

 

This guiding principle informs the others that follow, and encompasses all aspects of our activities.

2. Compliance

We expect all Personnel to comply with all applicable laws, professional codes and regulations including but not limited to the  regulations and constitution of the F.A., Sussex FA, all associated leagues that our teams participate in and FIFA.

3. No Harassment or Discrimination

We are fully committed to providing a positive working environment that offers equal treatment and equal opportunities for all Southwater Royals FC members and where everyone is treated with respect.  All Southwater Royals FC activities must be performed in a professional manner, free of any form of discrimination or harassment.

Any inappropriate conduct toward others, including but not limited to that based on an individual’s sex, race, colour, weight, size, religion, national origin, age, marital or domestic-partnership status, disability, sexual orientation, or gender identity or expression, will not be tolerated.

Further information for Southwater Royals FC is available in our Equal Opportunities Policy.

4. Safeguarding

Everyone has the right to enjoy football in a safe and inclusive environment. Southwater Royals FC aims to adopt the highest standards to safeguard children and adults at risk. We are committed to raising safeguarding awareness and creating a culture where safeguarding responsibilities and procedures for raising concerns are widely understood and embedded in our values.

Further information is available via our Safeguarding page.

5. Compete Fairly

It is the policy of Southwater Royals FC to conduct all of our business in an honest and ethical manner. We take a zero-tolerance approach to bribery and corruption and are committed to acting professionally, fairly and with the utmost integrity in all our business dealings and relationships. Southwater Royals FC  shall not offer or accept gifts, hospitality or other inducements which encourage or reward a decision, or engage in any form of bribery.

Further information for Southwater Royals FC Personnel can be obtained in the FA Anti-Bribery and Corruption Policy.

6. Health and Safety

We are committed to managing health and safety effectively to protect our employees and other persons with whom we interact. The Southwater Royals FC SMC recognises that it has a legal duty of care towards protecting the health and safety of its members and others who may be affected by the company’s activities, and that managing health and safety is a business-critical function.

Further information for Premier League Personnel can be obtained in our Health and Safety Policy.

7. Modern Slavery

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person's liberty by another in order to exploit them for personal or commercial gain. We do not tolerate any form of modern slavery and we are committed to ensuring the implementation and enforcement of effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains. This is consistent with our Anti-Slavery and Human Trafficking Statement published on our website in accordance with our obligations under the Modern Slavery Act 2015.

Further information for Southwater Royals FC Personnel can be obtained in the FA Anti-Slavery and Human Trafficking Policy.

9. Whistleblowing

A culture of openness and accountability is essential in order to prevent illegal or unethical conduct from occurring and to address them if they do occur. If Southwater Royals FC Members have any concerns that the standards and principles set out above are not being met or any other genuine concerns related to suspected wrongdoing or danger affecting any of our activities they should report it (anonymously if preferred) in accordance with our Whistleblowing Policy.  Whistleblowers will not suffer any detrimental treatment as a result of raising a genuine concern.

© 2019 SOUTHWATER ROYALS FOOTBALL CLUB

All Rights Reserved.

2019 - 2020 Season FA Affiliation Number : V-SUS3154

E-mail: contact@southwaterroyals.uk

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